Advancing Science Conference Grant Recipients

Volunteer Sign Up Form 

September 2, 2023 ASCG Webinar Recording (Passcode: P9$L0@4Q)

Career Guide

This page was created to provide in one place all of the information our Advancing Science Conference Grant recipients will need to participate in the NOBCChE Conference.  This page will be updated regularly as new information becomes available.  For questions, please contact us at [email protected] or [email protected]

As a 2023 recipient of the Advancing Science Conference Grant, you have been identified as one of the country’s best and brightest upcoming scientists.  We are excited for you to attend and showcase your science! This award covers your lodging for the conference and allows you to register at a discounted rate. 

As a recipient, we want you to be prepared to attend the conference as your best self so that you can take advantage of the awesome opportunities available during the conference. At the conference, you will encounter competitive career opportunities and have a chance to build and edify your professional network. To poise you for those interactions, you are REQUIRED to attend a virtual webinar BEFORE the in-person conference. This webinar will provide information regarding how to best prepare for the in-person event, conference etiquette, and some pertinent advice on how to make yourself memorable!!! Details regarding dates and times will be provided in the near future.

As an awardee, there are some stipulations that you will be expected to adhere to while participating in the conference. All persons that receive the award are required to stay for the entirety of the conference. (Exceptions should be approved ahead of schedule by contacting student programs - [email protected])

During the conference you are also REQUIRED to do the following:

  • Attend the pre-conference webinar
  • Present
  • Complete an onsite volunteer assignment
  • Attend:
    • 4 hours per day tech and/or professional development
    • Pre-Conference information sessions
    • Luncheons
    • Mixers 

More details will be spelled out on the pre-conference webinar.  While our goal is not to prescribe the entire conference, we want to ensure that you take advantage of this opportunity as often conference attendance has helped to spring-board graduate experiences and opened the doors to career opportunities. Your attendance to these REQUIRED sessions is a step toward putting you in the right place at the right time!!!

To the extent NOBCChE has provided you with incentives (i.e., free or discounted rooms, free or discounted registration fees, etc.) to attend the event and participate in appointments or meetings at the event, should you fail to attend such appointments or meetings, NOBCChE reserves the right to charge you, AND you agree to promptly pay NOBCChE for such discounts or incentives given. In the event of a time conflict that presents itself which prevents you from satisfying the requirements of this award, you will need to contact [email protected] to discuss solutions.

NEW UPDATES (8/21/23)
Travel Information:

  1. Your hotel is the Crowne Plaza (739 Canal Street). Room assignments for all individuals have been made. Check-in is on Sunday, September 10 after 3 pm and check out is on Friday, September 15 by 11 am.   The Crowne Plaza is a short walk from the conference hotel (Sheraton New Orleans).
  2. Here is the final rooming listNO changes will be made to the rooming list.  
  3. Individuals who are driving to and from the conference daily, or those driving into the conference can register to get their parking validated here
  4. Transportation:  Airfare and ground transportation are NOT covered under the ASCG grant. The most convenient airport is the Louis Armstrong New Orleans International Airport (MSY). Information on the airport and ground transportation options is availablehere

Presentation Information: 

  1. Poster presentations.  All poster presentations will take place at the Crowne Plaza. Because of the large volume s posters, we have had to make a couple of adjustments to how posters are presented
    1. Timing.   Undergraduate Posters can be set up on Monday between 4 and 6 pm or on Tuesday between 8 am and 1 pmJudging will take place from 4 pm to 6 pm on Tuesday. Undergraduate posters must be taken down before 8 pm on Tuesday   All other posters (graduate, post-doc and professional) can be set up on Wednesday between 7 am and 1 pm.  Judging will take place between 4 pm and 6 pm on Wednesday.  All posters must be taken down by 8 pm on Wednesday. 
    2. Poster size.  Two posters will be displayed on each side of each poster board.  This means that your poster should be no larger than 48 inches high by 48 inches wide.
  1. Podium presentations.  Your presentation must be uploaded no later than 48 hours prior to your presentation. Submit your presentations here

 Programming Information

  1. The FINAL mandatory pre-conference webinar is September 3 from 11 am - 12 pm EDT. Please login with zoom
  2. If you have already attended the first webinar, you DO NOT need to attend this one. 
  3. Registration is required for the programming shown directly below. Please use the link here  to register for any, all or none of the programs depending on your interest.
    • Awakening Your Why
    • Overcoming Barriers to Success in STEM
    • Resume Round-Up
    • Mardi Gras World (first 200 students only!!)
  4. Sign up for the three-minute rundownhere!! Wondering what the three-minute rundown is OR curious about the details of the program? All of the useful information is here!
  5. Gala: Have you purchased your ticket for the Gala yet? If yes, congratulations! You have been entered for a chance to win a prize!! All students who purchase their tickets prior to August 31 will be entered in a drawing to win! Three valuable prizes will be awarded including an Apple Watch and an IPad! Tell a friend to tell a friend and purchase your ticket today!